When I Work Team Scheduling

Shift scheduling for busy teams

When I Work Team Scheduling helps managers build and share staff schedules, while giving employees a clear view of where and when they are expected to work. It is designed for shift-based workplaces that need one shared place for schedules, availability, time off and coverage.

Plan shifts and handle changes

Managers can organise work calendars, publish schedules and notify staff when plans change. Employees can check upcoming shifts, submit time-off requests, offer to trade shifts and pick up available hours. Requests and swaps can be reviewed before they affect the published schedule.

• View the full team schedule from a phone
• Manage availability and time-off requests
• Review shift trades, drops and confirmations
• Alert staff about schedule updates

Time tracking and team communication

The app also brings basic attendance and communication tasks into the same workspace. Staff can clock in and out of shifts, while managers can review time records and approve changes. One-to-one and group messaging helps teams discuss coverage or pass along updates without relying on separate chat tools.

For workplaces that use location controls, geofencing can help limit clock-ins to approved areas. Scheduling and messaging permissions give managers more control over what different team members can change.

For managers and employees

This Business app suits restaurants, retail teams, service businesses and other workplaces where hours change from week to week. It has a 4.76 rating from 74,187 reviews and more than 1,000,000 installs. When I Work, Inc. develops the app.